Procurement Coordinator / Procurement Associate
Houston, TX
Full Time
Entry Level
Position Summary
The Procurement Coordinator / Procurement Associate supports the day-to-day procurement operations of the Houston manufacturing site. This role is primarily responsible for purchase order processing, procurement documentation, system data maintenance, invoice/payment coordination, and administrative support for Procurement Specialists and the Procurement Manager. The ideal candidate is highly organized, detail-oriented, and comfortable working with ERP systems, Excel, suppliers, internal requestors, and cross-functional teams.
Key Responsibilities
1. Procurement Documentation
The Procurement Coordinator / Procurement Associate supports the day-to-day procurement operations of the Houston manufacturing site. This role is primarily responsible for purchase order processing, procurement documentation, system data maintenance, invoice/payment coordination, and administrative support for Procurement Specialists and the Procurement Manager. The ideal candidate is highly organized, detail-oriented, and comfortable working with ERP systems, Excel, suppliers, internal requestors, and cross-functional teams.
Key Responsibilities
1. Procurement Documentation
- Prepare and maintain PR/PO documentation, vendor quotations, purchase approvals, packing lists, receiving documents, invoices, vendor onboarding documents, and tax/payment-related documentation.
- Ensure procurement files are complete, accurate, and properly organized.
- Support document collection for audits and internal reviews.
- Coordinate with Accounts Payable (AP) to ensure invoices are properly matched and processed for payment.
- Follow up on missing invoices, receiving records, approvals, or other documentation that may delay payment.
- Track outstanding invoices and payment status.
- Communicate with suppliers regarding invoice or payment issues when necessary.
- Help prevent overdue payments and supplier account holds.
- Perform routine data entry and system updates.
- Assist with procurement reports, open PO reports, invoice tracking, and purchasing status reports.
- Ensure system records are consistent with supporting documentation.
- Provide administrative and operational support to the department.
- Associate or Bachelor's degree in Business, Supply Chain, Procurement, Accounting, or a related field preferred.
- 1–2 years of experience in procurement, purchasing, supply chain, administrative support, or a related field preferred.
- Strong attention to detail and organizational skills.
- Proficient in Microsoft Excel, Outlook, Word.
- Ability to manage multiple tasks and meet deadlines in a fast-paced manufacturing environment.
- Strong communication and follow-up skills.
- Ability to work effectively with internal teams and external suppliers.
- Chinese/English bilingual skills preferred due to cross-functional communication with U.S. and China teams.
- Attention to Detail
- Organization & Time Management
- Procurement Operations
- Excel & Data Management
- Follow-Up & Accountability
- Communication
- Problem Solving
- Teamwork
- Process Discipline
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